With the exhibition space manager, you can create and build floor plans, then track which locations you’ve sold and who bought them. The fully interactive and visual interface allows your sales team to see which spaces are available to select from when creating a Proposal for a customer.

Creating an Exhibition Product #

• Click Products using the left-hand navigation menu.
• Click the New Product button in the upper left-hand corner of the Products window.
• Select the New Product type button.
  • Note: If you already have a product type set up you can skip to creating your product.
  • Name the product type.
  • Select Event and turn of the Floor Plan option.
  • Pick the unit of measurement your floor plan will use on the Ad Unit/Size Measurement Unit dropdown.
  • Click the Create Product Type button.

• A confirmation window will appear. Read the message and type “I Understand” into the text box.
• Click Confirm.
• Name your product, input the date of the event, and Save.

Inputting Your Booth Sizes #

Now that the event has been created as a new product, you can add your booth sizes for sale in the exhibition space manager.

From the Products page, click Manage to the right of your newly created Exhibition.

• Click the +Ad Unit button.
• Use the New Unit/Size window to complete the following information:
  • Color – What color do you want to be associated with this booth size?
  • Name – Provide a name for this booth size.\
  • Width – What is the width of your booth?
  • Height – What is the height of your booth?
• Click the Save button.
• After you click save a section to enter rates associated with this ad unit will appear at the bottom.
• Enter the Ad Rate Name.
  • Note: An Ad Rate is tied to an individual Ad Size. You can create as many Ad Rates for a single Ad Size as you’d like.
• Enter the name and amount of the rate.
• Select the location for the rate.
• Click Save.
• Repeat this process until all of your ad units and rates have been created.

Uploading a Floor Plan to the Exhibition Space Manger #

With the booths configured, you can now import a copy of the floor plan for your sales reps to use when selling spaces.

• From the Product Details page, click the Floor Plan tab.
• You can either click the Upload File button to choose your floor plan or drag-and-drop a copy of your floor plan directly to this window.
• You will now need to set the scale of the room. Click the zoom tools to zoom this floor plan in or out. It is recommended that you click and drag the two blue lines to the outer parameter and input the dimensions of the entire room.

• Click Save.
• Your created Ad Sizes will appear in the left-hand column under the first tab; drag the Ad Size to one of the booth spaces.
• Drag and drop a booth space to move it’s position.
• Double click the image to add a number or rotate the available booth 90 degrees.
• Edit the colors of the booth spaces (Selected / Hold / Sold) by clicking on the second tab in the left-hand column.
• Drag-and-drop all ad sizes until all booths are input. To save time, you can also click the + button to add a copy of the selected ad size to the adjacent available size.

Selling a Booth Space in the Exhibition Space Manager #

When building a proposal, you will select the exhibition Product. This will display your floor plan where you can select one of the available booth spaces.

Note: The floor plan doesn’t show logos of companies on hold on the public floor plan to ensure there is not any false advertising or other competitive things taking place. The floor plan will show the booths on hold internally, however, when booking via the order or line item edit screens.

Sending the Floor Plan to your Clients #

You can utilize the Copy Floor Plan URL button found in the top right-hand corner of the product details page to embed it on your site so that vendors can view available spaces or see where their space is.

When a client goes to this link, they will see a copy of the floor plan and all available spaces.