Do your clients need to make smaller payments over a period of time? Offering a flexible payment plan can be the key to closing the deal and making your services more accessible. By breaking down the total cost into manageable installments, you not only ease the financial burden for your clients but also increase the likelihood of securing long-term business. The good news is, MediaOS makes it easy to structure, communicate, and implement payment plans in your contracts—so you can boost client satisfaction while keeping your cash flow steady.
Adding a Payment Plan #
To create a Payment Plan, sales users should begin by preparing a proposal as they normally would. Once the proposal is ready, navigate to the Edit Contract page and select the Billing tab. On the right-hand side under the Billing section, click Add Payment Plan. Begin by entering the Start Date and the Number of Payments. Then, click Create to generate the payment plan within the proposal. To finalize the addition, be sure to select Done in the bottom right-hand corner.
If needed, you can customize the payment schedule further. Additional payments can be added by selecting Add, and you can manually adjust the payment amounts by editing the Amount field— the system will automatically recalculate the remaining balances. If you prefer to have all payments evenly distributed, simply use the Divide Evenly button.
Finally, don’t forget that you can enable Auto-Payments for added convenience and to help ensure timely payments from clients.
Setting up Auto-Payments for Payment Plans #
Payment plans can be configured for auto-payments, allowing charges to be automatically processed on the due date of each installment. To enable auto-payments, your account must be integrated with a supported payment processor, and the client’s preferred payment method must be saved on file.
Note: In order to enable automated payments you must be integrated with a payment processor and have the client's preferred payment method saved on file.
Once your payment plan has been created—following the steps outlined in the previous section—you can enable auto-pay by remaining on the same screen. Under the Invoice Auto-Pay section, select the appropriate Payment Account you wish to charge automatically. Next, locate the Payment Handling field and choose the Automatically Charge on Due Date option from the dropdown menu. This setting ensures that the system will automatically process a charge on the due date of each scheduled installment, for the correct amount, continuing through the full duration of the payment plan.
