Newsletters Overview

Sending Newsletters to Individual Contacts #

With MediaOS, you can individually send newsletters to the contacts of your choice. This is important to utilize because it gives you full control over your audience, allowing you to tailor content to specific contacts for higher engagement and relevance. Please note that this feature requires the addition of Newsletters to your MediaOS Subscription.

Sending Newsletters #

To send a newsletter through MediaOS, begin by navigating to the contact you wish to reach. You can do this by using the Global Search feature at the top of the platform or by browsing through your list of contacts to locate the individual.

Once you've found the correct contact, click on their email address to open the Email Composer. This window allows you to craft and send various types of email messages directly from the system.

At the bottom of the composer, click the Newsletter button to begin creating and sending a formatted newsletter. This action will open additional tools and templates specifically designed for newsletter distribution, making it easy to share updates, announcements, or editorial content with your audience.

A list of newsletter templates will be displayed. Choose your preferred template and schedule the delivery time for your selected contact.

Managing Newsletter Subscriptions #

You can use the <mediaos-newsletter-manage> component to allow logged-in users to manage their newsletter subscriptions directly on your website. This self-service tool shows available newsletters and displays which ones the user is currently subscribed to.

What This Component Does #

The <mediaos-newsletter-manage> component displays a list of all newsletters configured for the website, along with the subscription status for the logged-in user.

Key Features: #

• Shows all active newsletters for the current MediaOS site.
• Indicates whether the logged-in user is currently subscribed.
• Allows users to opt in or out with a single click.
• Updates in real time without requiring a page reload.

Note: This component only functions when a user is logged in. If used on a public page, users will be prompted to log in before they can see or manage subscriptions.

How to Use #

Embed the component anywhere on your site where users should manage their newsletter preferences:

<mediaos-newsletter-manage></mediaos-newsletter-manage>

There are no required attributes or props.

How It Works for End Users #

When a logged-in user visits a page containing the <mediaos-newsletter-manage> component, they are presented with a list of all available newsletters on the current MediaOS site. For each newsletter listed:

• The user can clearly see whether they are subscribed or not subscribed.
• They have the ability to toggle their subscription status on or off with a single click.
• Any changes made are saved instantly and are immediately reflected in their user profile.

Newsletters Archive #

Use the <mediaos-newsletter-archive> component to display a dynamic, personalized archive of your newsletters on your website. Readers can browse by year and view past newsletters—rendered in real time based on their login status and personalized content.

What It Does #

The <mediaos-newsletter-archive> component generates a user-facing list of past newsletters tied to a specific newsletter ID. Users can select a year to browse past editions starting from a defined year.

Key Features: #

• Displays all newsletters associated with a specific Newsletter ID.
• Allows users to filter by year, starting with the year you specify.
• Requires users to log in to view individual newsletters.
• Each newsletter is rendered in real time, based on the user’s permissions and current content availability.

Note: This archive is not a static snapshot. Newsletters are dynamically generated when accessed, so results may vary if certain content has changed or been unpublished.

How to Use It #

To embed the archive, add the following component to your website code:

<mediaos-newsletter-archive 
  start-year="2024" 
  id="123"
></mediaos-newsletter-archive>

Tip: Use a valid Newsletter ID from your MediaOS instance. If you’re unsure of your ID, check the Newsletters section under Email > Newsletters in your admin panel.

How It Works for End Users #

• Visitors will see a list of newsletters for the selected year.
• When a newsletter is clicked, the user will be prompted to log in.
• Once logged in, the newsletter is rendered in real time, based on:
  • The personalization logic set up for the original send.
  • The user’s current audience or tag membership.
  • Available articles or content at the time of access.

Note: If a newsletter included cherry-picked or dynamically filtered content, and those items are no longer available (e.g., unpublished, moved, or retagged), they will not appear in the rendered archive version.

Best Practices #

• Use this component on a members-only page or as part of a logged-in user dashboard to create a premium, personalized experience for your audience.
• Because newsletters are reassembled live, historical views may differ from what was originally sent. If you need exact copies for compliance or editorial preservation, consider storing PDF versions of key issues outside this component.

Subscribe Redirect Feature #

• The new Subscribe Redirect feature in MediaOS allows newsletter subscribers to be redirected to a designated Thank You Page instead of landing on the default subscription confirmation page. This enhances user experience by providing a more personalized engagement after subscribing. Please note that this function requires you to have subscribed to the MediaOS Membership Functionality.

How It Works: #

• New Field in Newsletter Settings:
  • A new input field, "Subscribe Redirect To", is available in the newsletter setup.
  • Users can enter a URL where subscribers will be redirected after confirming their subscription.

How to Use: #

To set up a custom redirect after newsletter sign-up in MediaOS, begin by navigating to Marketing > Newsletters from the main menu. Select an existing newsletter or create a new one. On the edit screen, locate the "Subscribe Redirect To" field. In this field, enter the URL where you want users to be redirected after they successfully subscribe. Once entered, save your settings and be sure to test the subscription flow to confirm the redirect is working as expected.

Benefits: #

• Improved User Experience: A seamless transition to a custom page reinforces enggement
• Brand Personalization: Customize the thank you message for promotional offers.
• Marketing Flexibility: Redirect users to relevant pages, driving further actions like following social media, downloading content, or viewing promotions.

Active Toggle Feature #

• The new Active Toggle feature in MediaOS allows users to enable or disable a newsletter's automatic sending. This provides greater control over active campaigns, ensuring that newsletters are only sent when intended.

How to Use: #

To manage the activation status of a newsletter in MediaOS, begin by navigating to Marketing > Newsletters. From there, either select an existing newsletter or create a new one. Within the edit screen, locate the Active toggle. To make the newsletter live and accessible to users, switch the toggle on. If you prefer the newsletter to remain inactive or hidden, simply switch the toggle off.

Benefits: #

• More control: Easily stop newsletters from sending without having to delete them
• Flexible Campaign Management: Temporarily pause newsletters for revisions or updates
• Reduce Risk of Errors: Prevent accidental sends if a campaign is no longer relevant.