Configuring multi-currency allows you to specify what your organization’s Home Currency is and sell to your accounts in a different currency. The Exchange Rate algorithm automatically handles the conversions on proposals, contracts, invoices and payments so that no manual adjustments are required. This feature can dramatically complicate your accounting in MediaOS and is seldom recommended.
Configuring Currency – Administrators #
- Click your Profile Avatar in the bottom-left corner and go to System Settings > Currency
- Select the Home Currency from the dropdown (Please avoid changing this once it has been set)
- Configure the Exchange Rate for all other currencies you work with
Setting Currency at the Account Level #
Specify the currency for an account at the time of creating a proposal. It’s important to note that once this currency is set, it cannot be changed.
- Create a new proposal
- Assign the account’s currency
- Build the proposal
- Look to the Exchange Net field when adding the insertions to see what rate will show on the PDF of the contract
- Preview the proposal to review the PDF
- From your perspective, all rates will be in your home currency
- Once you view the PDF, which is what is sent to the account, the currency shows as the account’s assigned currency
Invoices and Payments #
Just like the proposals, within the system, all invoices will display with your home currency. When previewing the PDF of the invoices, it will display the account’s assigned currency.
Sending out invoices with Direct Payment enabled allows recipients to make a payment upon opening the invoice. When this occurs, the payment is automatically applied to the invoice and automatically shows in your home currency within the system.
If processing a payment within the system, you’ll be entering the payment amount as the account’s assigned currency, but upon saving the exchange rate is applied, thus displaying in your home currency.
NOTE: You can view the account’s assigned currency by going to the Details tab of their account page.
